Guest Booking Coordinator
Company: Car Dealership Guy (CDG)
Reports to: Michelle Amodio, Executive Operations Manager
Location: Remote
Type: Full-time
About Car Dealership Guy
Car Dealership Guy (CDG) is the leading media company serving the automotive retail industry. We help dealers and the companies that serve them stay ahead through trusted news, podcasts, newsletters, social media, market intelligence, research, events, and community.
Our platform reaches millions of automotive professionals each month and has become one of the industry's most influential voices.
The Opportunity
We're looking for a Guest Booking Coordinator to own the guest pipeline across CDG's shows and help shape who — and what — our audience hears from. Your job is simple: know who matters, get them booked, and keep us ahead of the news cycle.
You'll identify the executives, operators, founders, and industry voices our audience should hear from, build relationships with them, and turn those relationships into great conversations across CDG's media properties.
We're looking for someone with strong editorial instincts, relentless follow-through, and the ability to get busy, influential people to respond.
When news breaks, you should already know who we should call.
What You'll Own
Guest Pipeline & Booking
- Own the guest pipeline across CDG's shows from sourcing through confirmed booking
- Keep our shows consistently booked ahead while leaving room to move quickly on timely opportunities
- Identify and vet executives, operators, founders, and other voices worth putting in front of our audience
- Run thoughtful, persistent outreach that gets responses
- Build relationships with guests and their teams that extend beyond a single appearance
- Maintain a clean, organized pipeline tracking outreach, responses, bookings, relationships, and follow-ups
Programming & Industry Intelligence
Follow automotive and business news closely and develop a strong point of view on who matters and why
- Spot emerging stories, trends, and personalities before they become obvious
- Identify the people closest to important stories and move quickly to get them booked
- Proactively bring guest, topic, and programming ideas to the content team
- Help identify timely opportunities for new interviews, segments, and conversations
- Develop a deep network across automotive retail and the broader industry
Guest & Show Preparation
Research upcoming guests and identify the most compelling angles, stories, and areas to explore
- Help the content team understand why a guest matters and what makes the conversation timely
- Maintain relationships with past guests and identify opportunities to bring the right people back
- Ensure the team has the context it needs heading into each conversation
Coordination
Work closely with the Executive Operations Manager and CDG content team
- Match the right guests to the right shows, themes, and moments
- Own communication with guests through confirmation and ensure clean handoffs into production
- Keep the team aligned on upcoming guests, priorities, and pipeline status
What We're Looking For
We're looking for someone with strong judgment, strong relationship-building instincts, and relentless follow-through.
You should have:
- 2–5 years of relevant experience in media or podcast booking, production, PR, journalism, executive recruiting, talent, business media, or another relationship-driven role
- A demonstrated ability to reach and build relationships with senior executives, founders, operators, or other influential people
- Strong instincts for what makes someone — or something — interesting right now
- Excellent written communication and outreach skills
- The persistence to follow up without needing to be reminded
- Strong research and editorial instincts
- Strong organizational and pipeline-management skills
- Comfort using CRM, workflow, and AI tools to work faster and smarter
- High ownership, urgency, and accountability
- The ability to operate independently in a fast-moving, remote environment
Bonus Points
Existing relationships across business, media, or automotive
- Experience booking guests for podcasts, television, conferences, or other media
- Familiarity with automotive retail
- Experience with HubSpot, Airtable, or similar CRM/workflow tools
What Success Looks Like
CDG has a deep, healthy pipeline of compelling guests
- Our shows are consistently booked ahead without becoming rigid
- We're consistently booking people our audience genuinely wants to hear from
- When major news breaks, we know who to call — and can get them
- Strong guests become long-term CDG relationships
- The pipeline is organized, current, and predictable
- You're consistently bringing us great guests and ideas we hadn't already thought of
- The content and operations teams spend less time chasing bookings and more time making great content
Compensation
$75,000 base salary
- $10,000 annual target performance bonus, paid quarterly
- $85,000 target total compensation (OTE)
- Quarterly performance will be evaluated based on:
- Guest quality & priority bookings: Consistently securing high-value guests aligned with CDG's programming priorities and quarterly priority guest list
- Pipeline performance: Maintaining a deep, healthy pipeline and keeping shows appropriately booked ahead
- Timeliness & execution: Moving quickly on breaking news, emerging stories, and priority booking opportunities
Benefits & Perks
Remote-first work environment with the flexibility to work from wherever you do your best work
- Healthcare reimbursement to help cover medical insurance costs
- 2–3 all-expense-paid team retreats each year to spend time together in person
- High-energy, entrepreneurial environment with a team that moves fast and has fun doing it
- Real ownership and autonomy — good ideas can come from anywhere, and you'll have room to run
- Direct exposure to industry leaders, including CEOs, founders, dealer principals, and executives
- Significant growth opportunity as CDG continues to expand its media, events, and intelligence businesses
Why Join CDG?
You'll get a front-row seat to the automotive industry and direct access to founders, CEOs, dealer principals, operators, and some of the most influential people in the business.
You'll also have real ownership. We're not looking for someone to wait for a list of names and send emails. We want someone who develops their own point of view, builds relationships, and helps shape who and what appears across CDG's shows.
For the right person, this is an opportunity to become a key part of the programming engine behind one of the fastest-growing media companies in automotive — with a clear path to grow into a larger production or programming role as CDG scales.
Equal Opportunity Employer
Car Dealership Guy is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.
