Job description:
About us
Ultimate Toys, Inc., America’s largest distributor and dealer of luxury, custom vans is expanding its team. As a high-volume distributor, we are known as “Best in Class” and have millions of dollars in inventory and on order, serving customers throughout the US and many international markets. Our clients include high-net-worth individuals, sports figures, celebrities, and dignitaries around the world, and expanding into B2B/fleet channels for higher volume targets.
Job Overview
We’re seeking a highly organized and detail-oriented Office Manager to join our growing team. The ideal candidate has strong experience in dealership accounting operations and thrives in a fast-paced environment.
Key Responsibilities May Include:
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Oversee capping and booking of all vehicle deals
- Process and reconcile finance contract funding from all lending institutions
- Manage incoming and outgoing finance payments
- Coordinate and process vendor invoices and payments
- Maintain accurate and timely accounting records
- Work closely with sales and finance departments to ensure proper deal flow and documentation
- Prepare reports and assist with end-of-month close procedure
- Oversee daily dealership office operations, ensuring efficiency in all administrative tasks
- Manage Dealertrack for deal processing
- Reconcile accounts, and manage financial transactions related to sales and service
- Maintain dealership records, including contracts, invoices, and licensing paperwork
- Handle payroll, employee records, and HR administrative tasks
- Work closely with sales and service departments to streamline operations and improve efficiencies
Job Requirements
- 5+ years of experience in an automotive dealership office management role
- Strong DMS expertise (Dealertrack preferred) – processing deals, tracking inventory, and managing financial transactions
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Experience:
- Automotive Office Management: 5 years (Required)
- Dealer Management System (DMS): 5 years (Required)
- Accounts payable: 5 years (Required)
- Accounts receivable: 5 years (Required)
- Dealertrack DMS: 3 years (Preferred)